Job Description

AFSPA is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity and Affirmative Action Employer, making decisions without regard to race, color, religion, sex, sexual orientation, national origin, age, veteran status, disability, or any other protected class.

*A Resume is required for consideration. Application submissions without a resume included will be automatically disqualified from consideration.*

Compensation for this position is in the $54k range to $61k range depending on qualifications and experience.

We offer benefits that include subsidized Medical and dental coverage. Other optional benefits include 401K, Vision, Life Insurance, & more.

Hybrid work schedule until otherwise notified. Hybrid work schedules are based on business needs and may require you to have to work in the office up to 4 days per week.

Summary: The Junior Account (Accountant II) supports the overall provision of Accounting & Finance services, policies, and programs. Job functions of the Junior Accountant include computing, classifying, recording, and verifying numerical data for use in maintaining accounting records by performing the below functions. The major areas of responsibility are:

Duties and Responsibilities for a Junior Accountant:

Duties & responsibilities for each major area include, but are not limited to the following:

Payroll *

• Processes bi-weekly payroll.
• Interfaces with supervisors and managers to ensure all time is approved prior to running reports in Paylocity.
• Processes payroll-related changes received from Human Resources

Accounts Payable*

• Prepare accounts payable invoices, understand the substance of the underlying transaction and code to the appropriate general ledger account, post payments, process payments in Bill.com
• Maintain a list of recurring monthly invoices and ensure timely receipt (call vendor/invoice approver if not received) and payment
• Process adjustments and void checks in Sage Intacct (as needed)

Account Receivable / Cash Receipts

• AIP payment application to ensure AR balances are correct
• Cash receipts
• Credit card receipts
• Direct debit processing

Fixed Assets

• Maintain a permanent fixed asset ledger with all invoices supporting journal entries to Fixed Asset general ledger accounts, enter/track assets & process *
• Work with purchasers and users to ensure that disposals of any assets are reported and accounted for properly in a timely manner with a hard cut off as of 6/30 and 12/31.
• Depreciation (monthly)

Expense Reports

• Review employee expense reports (domestic and international) and credit card charges for accuracy, code expenses to the proper general ledger account and create general ledger entries for them *
• Apply Federal Acquisition Regulations, Federal Travel Regulations, and cost accounting principles to expense reports
• Convert foreign currency for international trips
• If there are any personal charges on expense reports or credit card reports, prepare and send quarterly invoice to employees that have incurred expenses that should not be paid by AFSPA and ensure payment is made timely but no later than year end. *

General Ledger

• Maintain general ledger
• Timely recording of general ledger entries into accounting system (Sage Intacct) and ensuring all transactions meet current standards and GAAP. *
• Creating/updating spreadsheets to load into the accounting system and maintain a log of all general ledger entries. This is to properly document and track all monetary transactions/events. This is done throughout each month for recurring and special (one-time) entries. *
• Prepare journal entries

Cash Management

• Monitor cash balances to ensure funds are available for AP, payroll, operational needs
• Prepare timely cash draws from Aetna / OPM
• Manage cash balances between investment and checking accounts

Financial Reporting and Analysis

• Reviewing Income statements & Balance sheets to ensure all costs are appropriately coded before month end close
• Prepare AFSPA & SLF executive summaries
• Prepare FEHB reporting

Audits and Tax Filings / Compliance

• Audit and tax preparation for both AFSPA & FEHB *
• Maintains prepared by client schedules (PBC) and uploads to shared website Suralink.
• Fields requests from auditors and explains procedure used in different duties (such as journal entries, year-end accruals and account reconciliations), for both interim and year end field work. *

Budgeting

• Collaborate with colleagues to develop annual budget
• Provide variance analysis and explanations
• Lead the quarterly time study process, collect and consolidate
• Average four quarters of data to be the basis of the following year allocations
• Collect General & Administrative (G&A) statistics from colleagues

Other

• Partner relationships
• Establish and maintain positive working relationships with internal and external partners. EX: (Aetna, Johnson Lambert (JLCO), Truist, Royal Bank of Canada (RBC), Harvest Wealth (HW), Paylocity, Sage, Bill, Concur)
• Create/maintain SOPs for responsibilities listed above *
• Other duties as assigned

Qualifications for a Junior Accountant:

To perform this job successfully, an Junior Accountant must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Preferrable competenciesof a Junior Accountant include but are not limited to: Highly detail-oriented with good communication (oral & written), organizational, time management, interpersonal, analytical, and problem-solving skills; Ability to meet a constant stream of deadlines; Ability to work both independently and collaboratively with different levels of employees; Ethical conduct and Thoroughness; Microsoft Word and Excel (advanced beginner to intermediate); Paylocity, Sage Intacct, Bill.com; Internet Explorer; database software and Microsoft Outlook. Evidence of the practice of a high level of confidentiality.

Education/Experience for a Junior Accountant:

Two years of Accounting education and two years related accounting experience; or equivalent combination of education and experience required. Bachelor's degree or equivalent in Accounting, preferred. Broad knowledge and experience in Accounts Receivable, Accounts payable, Payroll, General Ledger, Fixed Assets, Account reconciliations, Credit card and expense processing, and working knowledge of FAR and FTR preferred.

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