Assistant Property Manager Job at Basilone Executive Search, Pittsburgh, PA

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  • Basilone Executive Search
  • Pittsburgh, PA

Job Description

We are looking for a hardworking and passionate Assistant Property Manager to uphold the Company’s standards while completing a wide variety of day-to-day tasks; provide impeccable customer service to our tenants; work in partnership with all departments to ensure the Company’s portfolio is maintained in an effective and efficient manner to provide a safe and reliable working environment.

The responsibilities of this position will vary significantly from day to day and week to week and will include, but are not limited to:

· Assist in day-to-day operations including property inspections, repairs, and maintenance.

· Provide prompt, professional response and follow through regarding tenant inquiries, problems, and complaints.

· Ensure tenant requests / work orders are completed in a timely manner and in compliance with policies, procedures, regulations, and lease obligations and standards. Respond directly and immediately to property related issues. Provide 24/7 on-call support during off-hours and weekends.

· Assist with coordination of move-in for new tenants and move-out inspections for tenants vacating their space.

· Update and maintain property condition reports with respect to roofs, HVAC units, parking lots, etc.

· Assist with development of property maintenance plans including preventative maintenance, etc.

· Coordinate with internal maintenance team for services and repairs to property.

· Coordinate with vendors for onsite inspections, maintenance and repairs, and routine services.

· Assist with preparation of new vendor contracts and manage renewals.

· Maintain a schedule of service contracts by property.

· Maintain and update a list of preferred vendors in each trade.

· Assist in preparation and management of annual operating budgets.

· Coordinate receipt and proper coding of invoices with Accounts Payable.

· Complete other special projects and duties as assigned.

Job Requirements

- High school diploma or equivalent required; college degree in Business Administration, or related field, preferred.

-2-5 years previous experience in commercial property management.

- Proficient in Microsoft Office. Experience with real estate accounting software is a plus.

- Familiarity with Prism / Building Engines a plus.

- Knowledge of commercial building maintenance, including plumbing, electrical, HVAC, and life safety systems.

- Must be able to prioritize multiple deadlines in an efficient manner.

- Ability to work independently and collaboratively.

- Excellent organization skills.

- Strong verbal and written communication skills.

- Must be team oriented and possess and “upbeat / can do” attitude.

- Valid driver’s license and good driving record required.

Job Tags

Immediate start, Weekend work,

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