Job Description

Position Summary: GVN is seeking an experienced Administrative Manager to oversee and streamline daily administrative operations. This role will coordinate with internal and external stakeholders, including human resources, finance, and logistics teams, to ensure the organization’s smooth and efficient functioning. Working closely with GVN leadership, staff, Centers of Excellence, scientists, and corporate partners, the Administrative Manager will support the execution of operational, administrative, and compliance functions. This position plays a key role in ensuring organizational effectiveness and advancing GVN’s mission to combat viral threats worldwide.

Responsibilities

Administrative Operations:

• Manage office operations, including scheduling, document management, and correspondence.
• Assist with finance team in the development of financial models, budgets, and analyses.
• Assist in budget tracking, expense reporting, and financial record-keeping.
• Develop and implement office procedures to improve efficiency and organization.
• Manage GVN vendors and office inventories.

Project & Event Coordination:

• Support the administration, development, and operational implementation of all GVN initiatives and projects.
• Coordinate logistics for travel, accommodations, and meeting arrangements.
• Assist in preparing reports, presentations, and communications for stakeholders.

Communication & Stakeholder Engagement:

• Serve as the primary point of contact for internal teams and external partners.
• Offer communication support to the Board to ensure organizational transparency to meet key organizational goals and priorities
• Maintain relationships with international collaborators, research institutions, and funding agencies.
• Draft and review official correspondence, memos, and reports.

HR & Compliance Support:

• Assist with recruitment, onboarding, and employee record-keeping.
• Assist with preparing and updating the organization’s operations manual and policies.
• Ensure compliance with organizational policies and regulatory requirements.
• Coordinate training sessions and professional development initiatives.

Other Activities:

• Supervise and mentor junior staff.
• Other assigned duties.

Qualifications

• Bachelor’s Degree or equivalent work experience
• 5+ years of experience providing administrative support in a professional office atmosphere
• Excellent organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to work in a fast-paced environment
• Strong communication and interpersonal skills
• Ability to prioritize and manage multiple duties and tight deadlines
• Ability to exercise sound judgment with a proactive approach

How to Apply:

Interested candidates should submit the following:

• A current resume.
• A cover letter explaining your interest in the position and relevant experience.

Please send your application materials to career@gvn.org with the subject line: Administrative Manager Application – GVN.

About the Global Virus Network (GVN) The GVN is essential and critical in the preparedness, defense, and first research response to emerging, existing, and unidentified viruses that pose a clear and present threat to public health. Working in close coordination with established national and international institutions, the GVN is a coalition comprised of eminent human and animal virologists from 80+ Centers of Excellence and Affiliates in 40+ countries, working collaboratively to train the next generation, advance knowledge about how to identify and diagnose pandemic viruses, mitigate and control how such viruses spread and make us sick, as well as develop drugs, vaccines, and treatments to combat them. No single institution in the world has expertise in all viral areas other than the GVN, which brings together the finest medical virologists to leverage their individual expertise and coalesce global teams of specialists on the scientific challenges, issues, and problems posed by pandemic viruses. The GVN is a non-profit 501(c)(3) organization. For more information, please visit

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