Job Description

Position Overview:

The Accountant will assist in coordinating the accounting of expenditures and revenues in all funds and prepare fund accounting records in accordance with generally accepted accounting principles; balance financial data on a monthly, quarterly, and annual basis; review accounting transactions for accuracy and appropriateness; generates various reports and reviews for accuracy, performs trend analysis and makes recommendations or improvements as appropriate, provides accounting assistance to programs, assists in correction of errors; and assists the Senior Accountant. The Accountant may assist the Senior Accountant and Chief Financial Officer (CFO) in the collection of financial data during the annual audit; and provide data as requested by the CFO. The Accountant will process purchase orders, supply requisitions, accounts payable and receivables, ensuring accounting procedures and regulatory requirements are followed. The accountant will prepare and maintain various accounting schedules and spreadsheets as requested. The Accountant will review all transactions for completeness and accuracy while ensuring payments and billings are completed in compliance with OIC policy and procedures and within established time limits. This position is responsible for records management, including retention & destruction, maintaining, filing, and storing of all fiscal dept. documents. The Accountant will assist with special projects in the fiscal department, occasionally cross-training to assist with other fiscal duties when necessary.

Essential Duties:

• Receive and log in purchase requisitions and invoices, as needed.
• Prepare and issue purchase orders per OIC policy as assigned.
• Reconcile purchase orders to material receipts and/or vendor invoices, and ensure all paperwork is complete and includes appropriate supporting documentation.
• Process purchase requisitions, including obtaining appropriate approvals, identifying proper account coding; and ensuring compliance with OIC policies and procedures and grant requirements.
• Process vendor invoices for payment, including confirming invoice accuracy, obtaining supporting documentation and authorizations; and ensuring proper accounting of the transaction.
• Reconcile monthly vendor statements to OIC records; work with the vendor to resolve discrepancies.
• Responsible for maintaining and filing of accounts payable vouchers.
• Reconcile and pay agency Mastercard and gas credit card bills.
• Process assigned monthly transactions in a timely manner to ensure all expenses are entered into the accounting system prior to monthly billing. 
• Prepare monthly billings for various grant programs, as requested.
• Prepare and maintain billing reports, spreadsheets, and files.
• Ensure payments are received in a timely manner and for the correct amount.
• Review transactions for completeness and accuracy while ensuring all transactions are processed in compliance with grant requirements, OIC policy, and procedures and within established timelines.
• Prepare Journal Entries for accounting accruals, and expenditure allocations and ensure proper accounting of payable and receivable transactions.
• Monitor and ensure accurate account and fund balances are maintained. 
• Work with the OIC program and fiscal staff to answer billing questions, correct errors & ensure proper recording of all transactions.
• Prepare and maintain analysis of vendor accounts, as requested; notify supervisor of unusual or unexplainable account status/occurrences.
• Assign entries to proper accounts. 
• Code documents according to company procedures. 
• Code all documents according to grant regulations, GAAP, and company procedures.
• Assist with implementing and maintaining internal financial controls and procedures.
• Check information for completeness and accuracy. Reconcile, correct, or report discrepancies found in records. 
• Work with auditors, monitors; vendors, grantors, and others; providing financial and accounting assistance as needed.

Minimum Qualifications:

• BA Degree in accounting, and five years experience in a senior-level accounting position; OR
• AA degree in accounting and 7 years of experience in a senior-level accounting position with at least 4 years of experience in financial statement preparation and grant accounting. Additional experience may be considered in lieu of education/degree.
• Payroll experience preferred. 

The benefits package offered by OIC of Washington includes, but is not limited to:

• 11 Paid holidays.
• Paid time off.
• Health insurance with medical, dental, and vision coverage.
• Long-term and short-term disability.
• Two retirement savings plans.
• Employee Assistance Program (EAP).
• Continuing education opportunities.

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